Company Records Privacy Notice

Introduction

GetTheData Publishing Limited maintain and publish an online archive of publically-available company information, which includes personal information identifying the officers and persons of significant control for each company.

Whilst we do not delete information from our archive, you can request that your company's page is removed from search engines. You can do this by emailing info@getthedata.com.

Company information is provided to us by Companies House.

In their Personal Information Charter, Companies House state that:

Before becoming an officer of a company or other entity, it’s important that you’re familiar with the legal implications. As a company officer, we’re required by law to publish some of your personal data on the register. The register is publicly available and accessible by anyone.

Companies House also make clear that they will transfer personal information to third parties (such as GetTheData Publishing Limited):

Commercial organisations sometimes use data from the register to create their own online products. These organisations then become controllers of your personal data.

The lawful basis for us processing company records including personal data is archiving in the public interest, which exempts us from the below GDPR provisions as per this ICO guidance:

Archiving in the public interest

This exemption can apply if you process personal data for archiving purposes in the public interest.

It exempts you from the GDPR’s provisions on:

  • the right of access;
  • the right to rectification;
  • the right to restrict processing;
  • the obligation to notify others regarding rectification, erasure or restriction;
  • the right to data portability; and
  • the right to object.

The GDPR also provides exceptions from its provisions on the right to be informed (for indirectly collected data) and the right to erasure.

A healthy corporate ecosystem depends on transparency regarding who owns and operates the companies within it, enabling those individuals and entities to be easily identified - and held to account if necessary.

This transparency is essential in establishing trust between companies and their stakeholders: It is manifestly in the public interest.

The public interest benefit should be balanced with the privacy interests of the individals concerned: The impact on individual privacy is objectively minimal as all personal information is already and the public domain and readily available online via Companies House. The personal information was placed in the public domain with the knowledge and consent of the subject when they took up their position as company officer or shareholder.

Name and contact details of our organisation

GetTheData Publishing Limited

Advantage
87 Castle Street
Reading
RG1 7SN

info@getthedata.com

Purpose of the processing

To maintain and publish an online archive of company information.

Lawful basis for the processing

Archiving in the public interest

Categories of personal data obtained

The personal data obtained includes:

  • Name
  • Month and year of birth
  • Nationality
  • Usual residential country
  • Service address

The data relating to company officers additionally includes:

  • Position
  • Period of service

The data relating to shareholders additionally includes:

  • Approximate band of their shareholding
  • Approximate band of their voting rights

No special category data is obtained.

Recipients of the personal data

The data is made available to anybody in the world via our online archive.

Retention periods for the personal data

The data will be retained indefinitely.

Rights available to individuals in respect of the processing

Our basis for processing, namely archiving purposes in the public interest, exempts us from the GDPR’s provisions on:

  • The right of access
  • The right to rectification
  • The right to restrict processing
  • The obligation to notify others regarding rectification, erasure or restriction
  • The right to data portability
  • The right to object
  • The right to be informed (for indirectly collected data)
  • The right to erasure

You can request that your company's page is removed from search engines by emailing info@getthedata.com.

You can update or correct information by doing so with Companies House, who will pass the revised information onto us.

The right to lodge a complaint with a supervisory authority

You may lodge a complaint with The ICO.

Our registration is ZA512498

Source of the personal data

The source of the personal information is Companies House.